BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT 06279
REGULAR MEETING MINUTES
Thursday, May 16, 2013
Members Present: Members Absent:
Ken Schoppmann, Chairman Elizabeth Marco
Ann Marie Brown, Vice-Chair Elizabeth Treiber - Alternate
Alan Ference, Secretary
Peter Latincsics
Robert Wiecenski
Annemarie Poole – Alternate
Also Present: Christina Mailhos, 1st Selectman; Donna Latincsics, Business Manager; Tish Ignatowicz, Treasurer; Lynn Nicholls, Public Works; Carol Larson, Revenue Collector.
Chairman Ken Schoppmann called the meeting to order at 7:07 P.M.
SEATING OF ALTERNATES
Alan Ference motioned to seat Annemarie Poole for Elizabeth Marco, Ann Marie Brown seconded. All were in favor, motion carried.
PRESENT TO SPEAK.
Donna Latincsics present the Board with transfer requests.
Ken Schoppmann motioned to add the transfer request to the agenda. Alan Ference seconded. All were in favor, motion carried.
First Selectman Mailhos informed the Board that the roof project has been completed. Only $850 was used from the contingency fund. The contractors did a great job and they were in and out in a week. They went above and beyond on the job.
APPROVAL OF MINUTES
Motion to approve the Budget Hearing Minutes of April 9, 2013 was made by Ken Schoppmann, Alan Ference seconded with the following amendments. All were in favor, Annemarie Poole abstained, motion carried.
Page 2 Under General Government, 4th paragraph, should read: Melissa Welsh asked if the Town will be adding any positions either part-time or full-time?
Page 2, last paragraph - Bob Shabot's name was spelled incorrectly.
Board of Finance -2- May 16, 2013
Motion to approve the meeting after the Budget Hearing Minutes of April 9, 2013 was made by Ken Schoppmann, Alan Ference seconded with the following amendments. All were in favor, Annemarie Poole abstained, motion carried.
Under Good & Welfare should read: ....people have come out to vote on a 15 million dollar budget.
NEW BUSINESS
Tax Suspense List
Carol Larson, Revenue Collector, presented the suspense request for 12/13 fiscal year. This is still collectable, and she has turned it over to the collection agency. Discussion followed.
Ken Schoppmann motioned to accept the Suspense List from Carol Larson, Revenue Collector for $11,431.25 per attached list. Alan Ference seconded. All were in favor, motion carried.
Appointment of Auditor
Donna Latincsics, Business Manager informed the Board that our auditor, Ron Howard has left Grant Thornton and joined Mahoney Sabol as a partner on May 1st. We are at the end of our three year contract with Grant Thornton. Ron Howard has given us a quote for the next three years. Ann Marie Brown asked if this has gone out to bid with anyone else? Discussion followed. The Board asked Donna Latincsics to use the method that the Town of Willington uses to put this out to bid. This was tabled till the June meeting.
Transfers
First Selectman Mailhos explained to the Board the need for the first two transfers for Public Works. The is a $7,966 shortfall in salaries due to a labor rate change, position title change and a pay-in-lieu of vacation time request.
Another short-fall of $9,600 was for tree removal service due to clean up costs for Storm Sandy.
Alan Ference motioned to transfer $7,966 to line item #0311, PW from line item #0831 employee insurance. Ann Marie Brown seconded. All were in favor, motion carried.
Alan Ference motioned to transfer $9,600 to line item #0311, PW from the GF balance. Ken Schoppmann seconded. All were in favor, motion carried.
The following transfers are needed due to repairs on the waste oil furnace at Public Works, and a FEMA Grant shortfall for Turnpike Rd Ext culvert project.
Ken Schoppmann motioned to transfer $1,268 to line item $0503, Capital Projects from #0930 Capital Expenditures. Alan Ference seconded. All were in favor, motion carried.
Board of Finance -3- May 16, 2013
Ken Schoppmann motioned to transfer $2,000 to line item #0503, Capital Projects from #0133 Auditing Expense. Alan Ference seconded, all were in favor, motion carried.
Ken Schoppmann motioned to transfer $48 to line item #0503, Capital Projects from #0871 Miscellaneous. Alan Ference seconded. all were in favor, motion carried.
A shortfall in the fire main line due to an unexpected tax increase generated the following transfer.
Alan Ference motioned to transfer $47 to line item #0235, Fire Main and Hydrant from #0871 Miscellaneous. Ken Schoppmann seconded, all were in favor, motion carried.
Applied General Fund Transfer
Chairman Schoppmann distributed a chart with what the mil rate would be with the different amounts being transferred from the General Fund. This is also based of the collection rate being 99%. Discussion followed.
Alan Ference motioned to apply $325,000 from the General Fund balance to fund the 2013/2014 budget. Ken Schoppmann seconded. Vote was taken - Yes - Schoppmann, Ference, Latincsics, No - Wiecenski, Poole, Brown, motion failed.
Robert Wiecenski motioned to apply $300,000 from the General Fund balance to fund the 2013/2014 budget. Annemarie Poole seconded. Vote was taken - Yes - Schoppmann, Brown, Poole, Ference Wiecenski, No- Latincsics. Motion carried.
Ken Schoppmann motioned to set the mil rate at 24.38 mils. Robert Wiecenski seconded. All were in favor, motion carried.
OLD BUSINESS - none
CORRESPONDENCE
Letter from Superintendant Dave Harding asking for a representative from the Board of Finance as an observer at the contract negotiations for the Board of Education. Alan Ference volunteered.
Chairman Schoppmann then submitted a letter with his resignation from the Board of Finance effective the end of this meeting.
A letter from Claudia D'Agata requesting grant money to the Economic Commission Development. Chairman Schoppmann signed the request.
GOOD & WELFARE
Selectman Mailhos thanked Chairman Schoppmann for his service. He was the heart and glue of the Board and it's a big loss.
Board of Finance -4- May 16, 2013
Selectman Mailhos talked about the referendum and low turnout. She mentioned that Mansfield sends out a mailer explaining the process and numbers. But they still have a low turnout.
ADJOURMENT
The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
Debra L. Lewis
BOF Recording Secretary
Attachment - Schoppmann Resignation Letter
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